NWONL 2024 Annual Conference - Sponsor/Exhibitor Registration

What to expect for 2024:

• This is an exclusive event for senior leadership, predominantly nursing, and their peers/direct subordinate managers and directors.
• Attendance is limited to 150 Leaders, with priority for NWONL members and affiliates.
• Approximately 90% of attendees are primarily Senior Leaders and their leadership teams, from acute care organizations/systems across Oregon, Washington, Alaska and the expanded West Coast to include California and Idaho.
• Major healthcare systems include:
  • Providence
  • OHSU
  • Legacy Health Systems
  • Adventist Health
  • MultiCare 
  • PeaceHealth
  • Samaritan Health
  • Virgina Mason
  • University of Washington Medical
  • Swedish Health Services
  • Columbia County Health
  • Evergreen Health

What corporate partners/sponsors may register and attend?

• Companies who demonstrate ability to serve "system level" organizations preferred.
• Companies who conduct partnership/sponsorship with ACNL or AONL preferred.
• There are limited exhibitor hall and session sponsorship opportunities available. 
• 2023 corporate attendees and annual partners are given preference.

Pre/Post communications opportunities:

• NWONL will provide attendee contact information 2 weeks prior and upon conference close.
• Partners are expected to direct email attendees once prior and again once after the conference.
• It is expected attendees may choose to opt-in for additional email/contact.

Summary agenda:

• The exhibit hall is open pre-conference, during dedicated breaks, plus additional time during breakfast, lunch and reception/social for attendee engagement.
• Formal sessions begin for attendees on day 1, Thursday, at 10 am.
• On day 1, the exhibitor hall will be open to attendees from 9am through 5pm.
• Setup time is the night prior, Wednesday, after 5pm and morning of day 1 before formal sessions start. 
• Friday, day 2, the exhibit hall will be open from 7:00 am - noon.
• Exhibitors should plan to complete hall exit by 2pm.

Lead Sponsors (limited)

• Only three Lead Sponsor opportunities are available: Day 1 - Full attendee lunch, day 1 - full attendee reception/social and day 2 - full attendee breakfast.
• Includes three or four full conference badges (depending on session).
• Sponsors may setup banners/poster-boards in the main hall.
• Sponsors are both acknowledged to the attendees in the main hall and provided an opportunity to speak/address the attendees (5 minutes).
• Sponsors are provided both an Exhibitor Hall space and four conference attendees in their registration.
• Recognition on NWONL website and at the conference as a 2024 premier (lead) Sponsor.
• Invitation for a 2024 Monthly CE/Learning session or CNO & Dean Rounding presentation.
• Pre & Post conference attendee list.
• Priority invitation to 2025 conference.

Exhibitor Hall

• The exhibit hall is limited to no more than 25 total exhibitors for 2024 for high engagement.
• Includes one full conference badge.
• Opportunity to place banner/posters/signage adjacent/in assigned hall space.
• Marriott will provide a table and chairs.
• Recognition on NWONL website for 2024.
• Pre & Post conference attendee list.

Shipping equipment to the site? 

• Marriott will assist with shipping and onsite storage.
• Select "Ship Equipment to Site" on registration form to alert Marriott and NWONL.
• Rates and information are provided in the attached PDF "Shipping Rates & Info" and "Group Vendor CC Auth Form"

Preferred Lodging is Available:

• Reservations can be made directly with Marriott online here: group rate $171 a night.
• For lodging questions or assistance contact Marriott Seattle directly at 1-206-241-2000.

Both onsite parking and airport shuttle are available:                                                                   

• For parking information including map refer to the attached PDF "Shuttle & Parking Info".

Do you require Electrical service?

• We cannot guarantee spaces are adjacent to standard household electrical in the Hall.
• Either bring a portable power unit or purchase the Dedicated Electrical Services Package to guarantee service is available at your table location.

Will you require High-Speed Wireless Internet?                                  

• Marriott Rewards Members receive free internet during their stay when they book a room, there is no additional cost:  Join Today
• If more access is needed, select the dedicated Wi-fi option during registration and Marriott will ensure provide the access information on-site. These fees are collected by NWONL and passed to Marriott.

What table/booths are provided or expected and what is my location in the Exhibit Hall?

• Marriott will provide a standard table, approx. 8ft x 30in.
• Small chairs will be provided.
• If you opt to not use the provided table or are bringing furniture/equipment, please note it on the registration.
• Hall locations will be selected by NWONL to ensure that reasonable accommodations are made for exhibitors and equipment and product placement.
• Locations will be finalized and marked onsite and provided prior to your arrival. The NWONL admin will be on-site to assist you in location finding.
• Dedicated standard household electricity is available.
• Flat-panel screens and risers are available.

We encourage you raffle an item to attendees:

• We recommend a "fish-bowl" style raffle.
• Each Corporate Partner/Sponsor is encouraged to raffle and item. We recommend prizes less than $100.
• Raffle winners will be selected and announced Day 2 during the morning break. Partners will be called up to briefly announce and award their prize.

• Cancellations are only available before February 16, 2024. 
• Cancellations prior to February 16, 2024 will return 50% of payment less processing fees (if any).
• Cancellations after February 16, 2024 will not receive refund.
• All travel/lodging refunds are the responsibility of the partner/sponsor/exhibitor.
• Cancellation requests can be made to admin@nwonl.org